Introduction to Keywords in Lightroom
As with any photo management tool Lightroom 2 offers you the ability to add keywords to your images. In this way you can make it easier to find images later on by searching for them by keyword. One simple way of adding keywords to your images is to do this as you import your images into Lightroom. Of course this requires that you’re importing a series of images which all share the same keywords. As this is not always the case, you may need to add keywords from inside Lightroom and I’ll show you how to do this.
Start in the Library module in Lightroom. While it appears possible to select multiple images in the Filmstrip whilst in Loupe view and add keywords to them this is not the case. The keywords will be added to only the first of the selected images and not all of them. Not only is this frustrating but it also is a little misleading.
Step 1
Instead, to add keywords to multiple images at the one time you need to select Grid view (G). Select the images to add the keyword to and type a keyword in the Keyword Tags panel on the left of the screen (open Keywording) to access this. You can also drag and drop a keyword from the Keyword Suggestions onto the selected images.
Step 2
You can add keywords to any image from the Keyword List by selecting the images, then right click the keyword in the Keyword List and choose Assign this keyword to Selected Photos.
Step 3
Once you have added keywords to your images you can find the images by keywords by accessing the Filter panel. Press \ to toggle the display of this panel which appears above the Grid panel of images. Select Text, in the first box, select Keywords in the second box select Contains All (or Contain) and type the keywords in the last box. Contains All is an AND search and requires that an image contain both keywords such as Florence and Church. Contain is used for an OR search which would return all images with either or both the keywords, Florence or Church. To cancel the search, click the X button in the search field.
While keywords aren’t the easiest thing to get a grip on, in Lightroom they are key to being able to index and find your images quickly.







33 Responses to “Introduction to Keywords in Lightroom” - Add Yours
January 21st, 2009 at 8:15 am
If anyone is interested I have an Excel spreadsheet for helping to manage Lightroom keywords. It allows you to do spell checks, looks for duplicates and a number of other functions. It works with the exported keyword file that can be created with Lightroom. It also uses ODBC to get the usage counts by keyword from a Lightroom catalog to display in the spreadsheet. I am currently working on a function to load keywords into the spreadsheet directly from the Ligthroom catalog. If you would like a copy of the spreadsheet send me an email. I also have a spreadsheet for analyzing the contents of all of your Lightroom catalogs.
January 21st, 2009 at 8:58 am
Good to know, i’ve been playing more with Lightroom and using Keywords. With over 10,000 photos for 2008 it can be a bit tedious to find particular photos!
January 21st, 2009 at 9:09 am
Does lightroom also embed the keywords as EXIF meta-data?
January 21st, 2009 at 9:18 am
not that it is important but instead of right clicking and choosing “Assign…” you can just click the box in front of a keyword in the keyword list to assign it. Even works for removing too.
January 21st, 2009 at 2:58 pm
You can also use the “paint” tool to “paint” keywords onto any photo in the Grid view. If you click on the spray paint can icon you can then type in the keyword into the box and you just click on the photos you want to add that keyword to. You can also “click-hold-spray” across several photos.
Andy Edmonds- The keywords will be saved with the metadata within Lightroom (so if you export from LR to, say, flickr, the keywords go with it). You can also click Ctr + S (Or use the Metadata drop-down menu) to save the keywords to the actual file.
January 21st, 2009 at 10:50 pm
I definitely second Marcy’s comment on the spraypaint can. I discovered that while first messing with LR and it was extremely helpful.
I would set a keyword (a specific person’s name, “wedding”, “flowers”, etc) and then scroll through my entire library and “paint” each image with that tag. For keywords that don’t naturally clump together, this was a great way to just hit one or two pictures at a time.
Also, slide the slider on your grid view all the way out to give you more thumbnails on the canvas to really speed through a long list of thousands of photos.
January 23rd, 2009 at 1:53 am
thanks, that was helpful and also inspiring. i really need to get on my keywording!!!!!!!!!!!!!
January 23rd, 2009 at 8:40 am
Has anyone found a good way of “tagging” the faces in the photos with the people’s keyword names? AKA Facebook. In group photos, it’s hard to know who is who if there are just a couple of dozen names/keywords.
January 28th, 2009 at 6:23 am
“Select the images to add the keyword to and type a keyword in the Keyword Tags panel on the left of the screen (open Keywording) to access this.”
And by left… you mean, right.
January 30th, 2009 at 2:25 pm
Um.. that would be my other left..
I am so sorry.. I totally can not tell left from right…
February 2nd, 2009 at 7:39 pm
I’ve just started a project to create some standardised keyword lists under a variety of subejcts and to provide them for free on my website.
The first five are now available and cover:
1. Geography – a list of all countries broken down by continent
2. Animals – I’m sure this won’t be complete but includes over 350 animals
3. Colours – Red or Crimson? A list of 42 of the more common colours
4. Natural Landforms – Beaches, canyons, forest and glaciers
5. Bodies of Water – Over 30 terms for that wet stuff
You can download them here:
http://www.nickpotter.net/2009/02/lists-keywords-and-lightroom.php
February 9th, 2009 at 4:46 pm
Great articles and references. I have been taking notes on keywording. Mike Clemens, would like to take you up on the excel list offer, however, no hyperlink at your name or within the body of your comment seems to be provided. Could you email me at the email I provided in the ‘Leave a Reply’ box. If you do not have access, not sure if moderator would allow me to leave my email within this reply. Perhaps you can point me to your website, for I do not have one. Thank you.
March 6th, 2009 at 11:54 am
Please, can you PM me and tell me few more thinks about this, I am really fan of your blog…
April 14th, 2009 at 3:36 am
Hello. Great job. I did not expect this on a Wednesday. This is a great story. Thanks!
May 21st, 2009 at 5:25 am
Mike – I’m very interested in getting a copy of that spreadsheet – do you have someplace were I can dowload it?
June 26th, 2009 at 2:32 am
Just diving into Lightroom keywords coming from Imatch – I’m also interested in the spreadsheet to build up list.
June 26th, 2009 at 2:37 am
Another link about building keyword lists with spreadsheets:
http://lightroomsecrets.com/2009/04/building-keyword-lists-outside-of-lightroom/
June 29th, 2009 at 8:44 pm
Interesting post, just signed up to your RSS feed, hope to find some more great content here
December 1st, 2009 at 2:17 am
I found this post to be very interesting, I bookmarked the page and put a link to this page on my website.
January 9th, 2010 at 7:19 pm
Mike – would you be so kind to send me a copy of your excel sheet. I’m looking for some tools to manage my keywords.
January 23rd, 2010 at 2:46 am
One thing I am really missing with LR after graduating from iPhoto is assigning keywords to keyboard shortcuts. I am relativly new to LR, so I may be missing something here but the ability to add INDIVIDUAL keywords with a single keyboard shortcut I found to be much faster with iPhoto. I think there is a way to add a group of keywords with a keyboard shortcut (if memory serves me correctly) but adding singles takes much longer with LR.
Anyone have a work around for this?
March 19th, 2010 at 2:01 am
I would like to use keyword tags, as I’ve seen described; however, I don’t seem to have this on the left panel or anywhere else on my Lightroom 2 screen. Do you know why?
March 19th, 2010 at 8:13 am
Check you are in Library mode and it is on the Right, not the Left sorry.. I have problems telling them apart.
March 23rd, 2010 at 2:38 am
I’m having a little trouble with keywording in Lightroom 2 latest release. I use to be able to select all in Grid mood and assign keywords to all the pictures that are selected but now all it will do is put the keyword on 1 photo and not all of them selected. I looked all over for this and not able t find a fix. Any help would be appreciated.
Thank’s
April 3rd, 2010 at 5:32 am
@chet – Not sure why it’s not working for you, as it should. If you still continue to have problems, you can also do this: Apply the keywords to one photo. Select this photo and all the others you want to apply the keywords to. Choose the “Sync Metadata” button on the bottom of the right panel. Make sure the box next to “Keywords” is checked, and click “Synchronize.”
June 1st, 2010 at 6:23 pm
Keyword tagging saves a lot of time! Its amazing how many photographers have thousands of photos and still browse through them manually
August 20th, 2010 at 10:11 am
UI Suggestion: Would streamline things if I could control-click on several folders in the left side of the Library panel, and then click the checkbox to the left of a keyword in the Keyword List on the right side panel, and have the keyword applied automatically to all photos in those selected folders. However it instead seems to require going into each folder and then Select All photos before applying the keyword. Am I missing an easy workaround?
October 2nd, 2010 at 6:37 am
cool picsxx
January 9th, 2011 at 6:46 pm
Mike, OR ANYONE WHO CAN ANSWER THIS…
Im wondering about selecting photos in LR from a excel file list.
Basically what I want to do is have LR either place a keyword or mark a photo as a Select or Green if it finds that matching file number in the excel spreadsheet or even a CSV file.
Can this be done????????
MIKES QUOTED POST:
Mike Clemens Says:
January 21st, 2009 at 8:15 am
If anyone is interested I have an Excel spreadsheet for helping to manage Lightroom keywords. It allows you to do spell checks, looks for duplicates and a number of other functions. It works with the exported keyword file that can be created with Lightroom. It also uses ODBC to get the usage counts by keyword from a Lightroom catalog to display in the spreadsheet. I am currently working on a function to load keywords into the spreadsheet directly from the Ligthroom catalog. If you would like a copy of the spreadsheet send me an email. I also have a spreadsheet for analyzing the contents of all of your Lightroom catalogs.
Read more: http://www.digital-photography-school.com/introduction-to-keywords-and-lightroom#ixzz1AZ67qdEE
March 7th, 2011 at 10:15 am
I just found this post and would really like to try out the excel file Mike Clemens wrote about. I hope he is still around and reads this. You can email it to me at tom@wassmer.org
Thanks a lot in advance!
Tom
June 19th, 2011 at 5:45 pm
Thanks for this, I must spend a little more time at the import stage to get the keywords in place! As you point out….. saves time later! I’m going to include a location key word for my weddings
July 28th, 2011 at 5:16 am
I’d rather have a list of my keywords to pick from like Photoshop Elements for Windows Live Photo. Searching is OK, but choosing from a list would be better.
October 25th, 2011 at 12:54 pm
I am haviang a lot of trouble with keywords. Somehow a lot of may photos have the wrond keywords and it appears to be an irreversable mistake. Also What is the sequence for dragging tphotos to a keyword in the list. Some drag and some don’t. . Is there a simple way just to juggle keywords so that they fit the photo. A mess for sure Any help would be appreciated.
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